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PRO Services in Dubai
Businesses in U.A.E. have their own legal requirements as outlined in the various laws. IMC has been operating in U.A.E. for over 30 years and have a good understanding of the local laws, guidelines and procedures. IMC PRO Services covers the various services used by businesses like finding a Local Partner, Document Attestation, Visa Services, Paralegal Services, Real Estate and Virtual Office.
All you want to know about Dubai Pro Services
Setting up companies in foreign soil is always difficult because of local laws and lack of familiarity with local business environments and communication needs. Once you decide to open up a new business in a foreign land, you will have to liaise with many different organizations and authorities and fulfill several requirements to support your new business. Even after you set up your business, there will be a constant need for complying with the mandatory business requirements arising out of new and revised rules and regulations, and on an ongoing basis.
In recent times Dubai has become one of the most preferred destinations for global investors. UAE, a very stable economy with the highest level of business safety and security, has modern infrastructure and many incubation hubs for startups. Investing in Dubai and setting up a business, however, needs much legal and governmental procedural compliance involving a whole lot of documents and clearing, and approval of such documents on a one time and periodic basis.
PRO is an acronym for Public Relations Officer and Dubai PRO services basically revolves around the objective of all government Liaisoning services. A solid business plan with complete knowledge of relevant business practices, trends, and prospects in UAE is thus a must. It can only lead to a successful business set-up once all applicable government-related business rules and regulations with the latest updates are available and clearly understood.
Highly experienced and expert PRO services are available in Dubai who can assist the aspiring new investors with their business set-ups and through the process of documenting, implementing, and complying with all governmental and legal requirements and formalities. Best PRO services in Dubai will continually act as the main agent between the clients and all statutory government bodies.
Everything you need to know about Outsourcing
PRO Services in Dubai
LOCAL SPONSOR / AGENT
In UAE, it’s mandatory to have a local sponsor when setting up a new business. IMC PRO Services can assist in the legal documents to show that 51% of the shares are owned by a local.
DOCUMENT CLEARING
IMCPro services provides Document Clearing services and is engaged in every aspect of the documentation industry including Attestation, Apostille and Embassy related documents.
VISA SERVICES
IMC Pro Services cover Visa services for Investors,Employees, Family and other all types of visa processing. IMC has in-depth local knowledge and experience about the processes and procedures in U.A.E.
LOCAL SPONSOR / AGENT
In UAE, it’s mandatory to have a local sponsor when setting up a new business. IMC PRO Services can assist in the legal documents to show that 51% of the shares are owned by a local.
DOCUMENT CLEARING
IMCPro services provides Document Clearing services and is engaged in every aspect of the documentation industry including Attestation, Apostille and Embassy related documents.
VISA SERVICES
IMC Pro Services cover Visa services for Investors,Employees, Family and other all types of visa processing. IMC has in-depth local knowledge and experience about the processes and procedures in U.A.E.
PARALEGAL SERVICES
Complete paralegal services such as Shareholder’s Agreement,Notarisation and Translation of Legal Documents and Certificates, and Drafting of Power of Attorney are offered by IMC PRO Services.
ECONOMIC DEPARTMENT
IMC PRO Services provide complete support in registration with all the Government authorities for setting up a businessas prescribed by The Department of Economic Development (DED).
REAL ESTATE
Ejari is a system that is governed by RERA to make registration of rental / lease agreements in U.A.E.and IMC PRO Services can assist you in registering the tenancy contract and comply with RERA.
BUY & CLOSE BUSINESS
IMC can assist you in buying an existing business that is holding a valid commercial or professional license. It can also assist with winding up of a business when required. Please Contact us.
VALUE ADDED SERVICES
To facilitate cost-effective lean operation, IMC PRO offers value-added services like Mail Collection, Virtual Office, Office Address, P.O.Box Services and Communication contact.
SHARE TRANSFER DUBAI
In case they decide to sell their shares or increase or reduce the percentage of their ownership or maybe add some new shareholders, then the process of transferring those shares which are already in existence is termed as a Share Transfer.
BUY & CLOSE BUSINESS
IMC can assist you in buying an existing business that is holding a valid commercial or professional license. It can also assist with winding up of a business when required. Please Contact us.
VALUE ADDED SERVICES
To facilitate cost-effective lean operation, IMC PRO offers value-added services like Mail Collection, Virtual Office, Office Address, P.O.Box Services and Communication contact.
SHARE TRANSFER DUBAI
In case they decide to sell their shares or increase or reduce the percentage of their ownership or maybe add some new shareholders, then the process of transferring those shares which are already in existence is termed as a Share Transfer.
Major UAE Government Authorities Pro Services Liaise with
Many government and legal authorities in UAE and Dubai PRO services closely work with these authorities to regularly address their clients’ needs. Some of the main authorities PRO services work with are
- Department of Economic Development or DED is the responsible and authorized government entity for issuing licenses for corporate and individual business units in mainland UAE and outside the free zones.
- UAE Chamber of Commerce is a non- profit organization and a network of business people to represent, support, protect and promote UAE business communities in respective commercial activities.
- The General Directorate of Residency and Foreign Affairs, GDRFA deals with Visas and Residence Permits.
- Ministry of Labour, MOL, is responsible for all labor and work-related matters and issuance of work permits or labor cards. Ministry of labor and social services govern all the labor laws in the UAE.
- The Federal Judiciary authorities are responsible for all business-related legal and administrative issues such as notary attestation, real estate, business liquidation, etc.
- Roads and Transport Authorities, RTA is responsible for planning and providing an integrated transport system.
Most Common Pro Services
A complex set of rules, regulations, and procedures exist in UAE and for both corporate and individual business entities, which require multistage and multi-level interactions with multiple government and legal authorities. Best PRO services in Dubai can help navigate investors to smoothly hail through these processes and make the businesses a success. The main services offered by PRO services are
- Documents attestation and processing
- Processing and renewal of Visas
- Trade License
- Local Sponsor
- Legal Services
Brief descriptions of specific Dubai PRO services concerning the above five main types of services are outlined as under
01
Residency and Employee Visa services
All nationalities except the UAE and GCC nationals must possess a UAE residence Visa to legally live, work and do business in UAE
For expatriates, their employer company usually sponsors a UAE residence Visa. Free zone or local LLC company owners get their UAE residence Visa by virtue of being the owners of their company.
A residence Visa is mandatory for buying a property, owning a car, receiving a driving license, and many more. The residence Visa issued by stamping on passports is valid for 2 & 3 years based on the free zone and mainland jurisdiction through which the Visa has been applied. The UAE residence Visa expires when someone stays outside UAE for longer than 6 months at a stretch
There are three major steps involved in receiving your UAE residence Visa, namely
- Submitting a Visa application for an employment entry permit while the individual applicant is in UAE or is outside of UAE
- Upon approval of the entry permit application, the applicant needs to undergo a medical test and apply for UAE medical ID Card
- Once the medical test is cleared, all related documents and passports are to be submitted to the UAE immigration department for approval and stamping of passports
The above steps appear fairly easy and straightforward can be very lengthy and troublesome due to many sub steps involved in the entire process and can delay final residence Visa approval by several weeks.
However, best PRO services in Dubai, due to their familiarity and expertise in the system and related processes, can facilitate prompt approvals. The main services offered are
- Service center appointment
- Processing applications
- Reminders and Renewals of ID Cards
- Replacement of damaged or lost ID Cards
Apart from Residence Visa services for Investors and expatriate employees, PRO services also offer services for
- Family Visa for dependents and maids, including drivers
- Renewal of Residency Visas
- Cancellation of Residency Visas
02
Registration and Trade License Renewal Services
Trade License is one of the main documents required in UAE for doing business. The Department of economic development, DED issues three types of Licenses, e.g., the Commercial License, the Industrial License, and the Professional License.
Registration and renewal of trade licenses require lengthy and complex documentations and often become very cumbersome in the absence of PRO services. Failure in the timely renewal of trade licenses also attracts heavy penalties from concerned authorities.
Apart from monetary penalties, there could be a risk of being blacklisted, banning, or restricting future business expansion.
03
Purchasing and Liquidation of Businesses
Dubai PRO services can assist you in purchasing new businesses with valid commercial licenses and can also help in the event of liquidation or winding up of any business. Requirements of all government and legal bodies are effectively handled at a nominal cost
04
Document Clearing and Regulatory Approval Services
Best PRO services in Dubai offer easy and fast document clearing services at a reasonable cost, including an attestation of documents and all applicable regulatory approvals. The services covered are for documents related to corporate and individual entities, personal and educational documents.
05
Share Transfer Services
PRO services in Dubai offer share transfer services if a business needs to change the local sponsor or wishes to carry out the sale and purchase of shares. PRO services will assist you with share transfer LLC or JAFZA share transfer at an affordable cost
Paralegal Services
Complete skilled, professional, and affordable paralegal services are provided by the best PRO services in Dubai. The tailor-made paralegal services include
- Preparing the Power of Attorney
- Amendment/ Adjustment of Share Capital
- Providing accurate and timely advice of document notarization
- Shareholders Agreement in case of any disputes between shareholders
- Translating, Drafting, and Evaluating Legal documents
- Notarization of documents in UAE courts
Registration for Rental and Lease Agreements in Real Estate Services
The Real Estate Regulatory Authority, RERA is responsible for the regulation and promotion of the real estate sector, aiming for protecting the interests of consumers
Rental and lease agreements between landlords and tenants must be registered by the authority in applicable jurisdictions. Registration must provide utility services, e.g., water, electricity, and gas for the rented or leased property.
PRO services in Dubai help you obtain relevant real estate licenses, registration of rental, and lease agreements, which also includes registration of building owners association.
Local Sponsorship Services
For mainland LLC’s business establishment by foreign investors, the UAE government has made it mandatory that a local sponsor, a UAE national, owns 51% of the company shares. The local sponsor is a dormant partner and doesn’t have any say in day-to-day business management with no rights in business revenues and profits. A local sponsor is only required to satisfy the legal requirements.
Dubai PRO services can assist in engaging trustworthy and reliable local partners with proven track records of non- interference in their clients’ businesses.
Even in the case of professional practice, a local service agent is required who has no say in the discharge of professional duties and responsibilities.
Criteria For Selection Of Pro Services
Scope of Services
This is also a valuable criterion as it would outline the specific services offered by your PRO service company. The documented scope should be clear and easily understood to avoid any future misunderstandings. The scope of services should also accurately mention the procedures and cost.
Credibility and Reputation
You need to carry out a survey to evaluate the past performance and market reputation before you finally select and engage your PRO service. References from similar industries will also greatly help in your selection process. PRO service provider should have an unmatched reputation for an efficient and quick service.
Qualified and Experienced Team
You need to verify the quality of consultants or Liaisoning officers before the final selection. Please ensure adequate experience and qualification of team members before you finalize your PRO service. Team members with law backgrounds and adequate knowledge about various government rules and legal procedures will make the team more credible
Affordability
Cost of hiring a PRO service is also an important criterion and needs you to carry out a survey. The scope, quality, and reputation of services offered also need to be judged vis-a-vis the cost involved.
Local Presence
The PRO service you select must have a local presence in terms of offices and people working for the PRO service. A local Pro Service provider can assist you in selecting the right location for your business.
Trustworthiness
The PRO service you select must have a market reputation and testimony for a high level of transparency and trustworthiness as it would handle your most valuable and sensitive business and personal documents.
Legal License
Before selecting a PRO service, you need to make sure that it has a valid license from DED.
Communication ability
Look for a PRO service that has local Arabic speaking people as its team members.
Size of PRO Team
Before you finally select and engage your PRO service, you must ensure that the PRO team has sufficient strength to handle multiple tasks simultaneously.
Why Do You Need Pro Services in UAE
You need to outsource a PRO services company for a number of reasons. Some of the important reasons are
- PRO services make your business activities hassle-free and convenient through timely updates on any new and revised regulatory requirements and assuring timely compliance. The timely action and compliance can help you avoid lots of legal hassles and even penalties.
- PRO services help you save a lot of your productive time you would have otherwise spent by visiting government and legal bodies, standing in queues for clearing documents, and spending time and resources to keep yourself updated on changing business rules and regulations. PRO services can fulfill all your business requirements and formalities in the shortest possible time and assist you to focus on more value-added and productive activities
- Hiring PRO services will make your expenses in document clearing and legal compliances more transparent and facilitate your business accounting. In the case of PRO services, all your business spends will be supported by valid bills, vouchers, and receipts.
- PRO services will help you handle and keep all your documents in very reliable and trustworthy ways and prevent them from any unlawful and fraudulent use. All your valuable documents will thus be safe and secure.
- Engaging well experienced and expert PRO services in UAE will keep your overall business cost down in terms of documentary procedures and other business formalities. Most of the UAE’s PRO services come at a very competitive price and ensure considerable savings in terms of time and mental comfort. If you opt for your internal Admin-PRO office, it will cost you much more in terms of salaries, perks, and other related costs.
- PRO services will send timely reminders for all your mandatory compliance requirements for license and VISA renewals and save you from costly mistakes.
- PRO service providers offer fast and efficient services due to their specific expertise in complex government processes that save costly waiting times. Moreover, many complex and hard paperwork can be unerringly handled by the PRO service team.
Takeaway
The advent of Smart Support technologies are ushering in tremendous growth opportunities in PRO Services through enhanced customer satisfaction with more and more innovative, fast, and easy ways to address clients’ regulatory business compliance needs.
Frequently Asked Questions PRO Services in Dubai
1. What are PRO Services in Dubai?
All activities relating to Government regulatory procedures and related paper works in Dubai fall under the PRO service category.
All the companies need a Public Relations Officer (PRO) or PRO services to handle all the documentation required by various ministries such as for visa application, trade licensing approvals, labor cards, etc. PRO services assist you throughout the complete cycle of procedures and various formalities to enable you to have a hassle-free experience and a glitch-free business. PRO services also help you in getting tasks done in departments like the Chamber of Commerce and Industry, Department of Economic Development (DED), Visa and Immigration Department, etc. These services make sure that the clients get maximum support while setting up a business and then for smooth functioning of business in Dubai.
There are multiple legal formalities that one needs to perform while registering and setting up a company in Dubai. Taking help from professional PRO services can quicken the registration process while giving you the peace of mind.
2. How to get a Residence Visa in Dubai?
You can only apply for a residence Visa in you are an investor owning a company in Dubai OR an expatriate employee in Dubai OR buy a property in Dubai.
3. What is the tentative time taken for Visa stamping in UAE?
If all your documents are in order and you clear the medical test, your passport will be stamped with residence Visa within 10 days.
4. Do the documents for setting up a company need to be notarized?
Yes, all these documents need to be notarized, and furthermore, these documents need to be attested by the Ministry of Foreign affairs, UAE.
5. How many different visas can be obtained?
The number of visas depends on the size of the company and the workforce operating in the free zone.
6. Can a visa process be completed later?
No, visa formalities need to be completed at once as a person entering UAE via the entry permit cannot leave unless very formality is taken care of.
7. What are the existing costs associated with a residency visa?
In the usual scenario, there are two types of costs associated with a residency visa. These include free zone fees, which vary depending on the free zone, and the IMC consultation fee for tasks that we do on your behalf, including putting forth permit applications, dropping documents, and more.
8. How long does it take to get a UAE residence visa?
It usually takes anywhere between 7 days to two weeks’ time to process a UAE residence visa, and it could be more in some cases. The processing time depends on, if you are applying via a free zone or LLC company. The required documents include the duly-filled application form, official offer letter, salary certificate, labour contract, an attested marriage certificate, the attested birth certificate of your children(if applying for dependant visa), three months’ bank statement and a tenancy contract.
9. How many days will it take for visa stamping in UAE?
Visa stamping generally takes anywhere between 5 to 7 days. After your visa is stamped, you need to wait to get a message from the Emirates ID office. You would get an SMS mentioning the post office where you need to go to collect the Emirates ID.
To complete the visa stamping procedure, the Immigration Department would need the following documents:
- Original passport
- Original Entry Permit or Employment Visa
- Passport size photographs (x7)
- Original medical certificate (post medical test)
- Applicable residence visa fee
- Completed or duly-filled security form
- Residence visa forms that are duly signed and sealed by the sponsor
Generally, the residence visa is stamped in the Passport within 5 working days and is valid for 2 years or 3 years depending on the applicability.
10. What are types of residence Visa in UAE?
A residence visa in UAE is mandatory for all other nationalities, excluding UAE and GCC National Citizens. For almost all the expatriates, the company that is employing them would sponsor a UAE residence visa, and provide a labour card or a work permit.
Permanent residency is not available in Dubai as yet. However, there are some ways in which you can get a renewable residency visa in Dubai:
- Employment in UAE: In case you are employed in the UAE, your firm or company is responsible to give you a Residency Visa which is generally valid for 2 years or 3 year depending wether it si a freezone or LLC company and it should be renewed prior to its expiry.
- Business in UAE: If you set up your own company or business in UAE, then you are eligible to obtain a UAE residency visa through investor or partner visa, which is valid for 2 years and can be renewed after that.
- Property Investor: A property holder in U.A.E. is allowed to apply for residency.
11. What is the criteria for dependent visa in UAE?
The process of applying for the dependent visa, which would be valid anywhere between 1 to 3 years, is quite simple. There are four steps in this process: getting an entry permit, status adjustment, passing the medical fitness test and getting an Emirates ID registration and visa stamping.
Please note that before you apply, the entry criteria for your dependents or people you hope to sponsor should be met.
- To sponsor your spouse or child, you should be earning the salary minimum mandated by each emirate (this amount varies in different emirates).
- To sponsor your parents, you should earn a specified minimum salary which depends on each emirate. You should be renting an apartment or villa that has at least three bedrooms.
- Dependent visas have a validity for different time periods, which depends on your designation. For instance, a visa for a house help or maid is valid only for one year.
- Getting an Emirates ID registration and a medical fitness test is mandatory for everyone who want to reside in the UAE.
Any expatriate resident is allowed to sponsor his/her families in the UAE, if he/she has a valid residency permit. The male residents who are employed in the UAE are permitted to sponsor their immediate family members as per the pre-requisites that include minimum salary of Dh. 4000 or Dh. 3000 in addition to the accommodation.